Text Box: CONSTITUTION AND RULES
MIDLANDS POTTERS ASSOCIATION
(AMENDED 1985, 90, 92, 2004, 2012, 2013)

 

1.††† Name

The name of the Association shall be Midlands Potters Association.

 

2.††† Objectives

The aim of the Midlands Potters Association is to promote the sharing and communication of ideas, techniques and experiences among those interested in ceramics.

 

3.††† Membership

Membership of the Association shall be open to all individuals who are interested in craft/studio pottery.

 

4.†††† Administration

Membership records will be held on computer.† These records shall consist of information supplied by the members being membersí name, address, telephone numbers, subscription information, website, studio address, opening times, information about interests and exhibition statements.

Records are held for the purpose of distributing or recording the distributing of the newsletter and electronic notification of events, exhibitions, area group meetings and committee meetings published in the newsletter via email.

Disclosure of membership records is limited to the following:

The publication of a list of members for the administration of the Association by the committee officers and committee members.† Members may choose to opt-out of the membership list.† Membership lists may not be passed to non members.

Disclosure to computer maintenance or organisations when this is necessary to repair equipment or computer programs.

 

5.††† Committee

The committee shall consist of the following officers and members:

A Chairman

A Vice chairman

A Treasurer

A Secretary

6 ordinary members

Officers and committee members shall be elected or re-elected at each Annual General Meeting.† All officers must be members of the Midlands Potters Association.

 

Rules

Membership of the Committee

a.††† Committee members shall be nominated, proposed and seconded by two members of the Association and elected at the AGM.

b.††† A ballot will be held at the AGM in the event of more than one nomination being received for any post.

 

6.††† Subscriptions

The annual subscriptions of the Association shall be such sum as may be fixed at the Annual General Meeting.† Subscriptions shall become due on the first day of October each year.† Members whose subscriptions are three months in arrears shall be automatically deemed to have resigned from the Association.

 

7.††† Meetings

Committee meetings

Shall be held not less than three times in the year.† Five members shall constitute a quorum.† In the absence of the Chairman and Vice Chairman those present may elect a chairman for the meeting from amongst their members.

 

General meetings

The AGM of the Association, of which at least 42 days notice shall be given to all members by the secretary, shall be held during the month of October each year.† The Committee may at any time, and shall within 30 days after receiving a request in writing of any 10 members, summon an Extraordinary General Meeting, of which not less than 30 days notice shall be given to each member by the secretary, specifying the business to be transacted.

 

Annual General Meeting

The business of the AGM shall be to receive a report from the Council.

To receive annual accounts and to appoint an auditor.

To consider any proposals of which due notice has been given.

To elect those officers and committee members whose two year term of office has ended.

 

8.††† Accounts

All funds and assets in the possession of the Association shall be held, paid and applied as the Committee may direct within the objects of the Association and pending such direction all funds shall be held in a separate bank account in the name of the Association with such bankers as the Committee may from time to time direct.† All cheques drawn on such bankers shall be signed by any two of the Chairman, Vice Chairman, Secretary or Treasurer, or a nominated committee member.† Documents requiring endorsement, other than financial, shall be sufficiently endorsed if signed by any one of them.

 

9.††† Committee

Powers and duties

The Committee shall have the general management and direction of the funds and affairs of the Association and in particular (but without prejudice to the generality of the foregoing):-

††††††††††††††† a. may nominate any of its delegates to serve on another body.

b. may pay the whole or any part of the expenses of any member in or about the execution of any of his functions and duties on behalf of the Association.

c. may make, and from time to time, vary rules not inconsistent with this Constitution, etc.

d. may co-opt members when necessary.

 

10.† Auditors

One auditor, who need not be a member of the Association, shall be elected at the Annual General Meeting.

 

11.† Alterations

No alteration may be made to this Constitution except by, and with the authority of, a resolution submitted in writing to the Secretary either as in Clause 7 or not less than 30 days before a General Meeting, and passed.

 

12.† Notices

Notices to members shall be deemed sufficiently served if sent by ordinary pre-paid post, i.e. the newsletter, to the address of the members registered on their subscription form.

 

13.† Winding up

The Association shall, on the winding up of the MPA, pay any surplus funds of the Association towards other such Associations or Charities, in its discretion, that fulfil the aims and objectives of the MPA

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